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Record Bid

Work In Progress - Information May Not Be Complete.

You can record bids individually by selecting the item and the participant and then entering the amount.

To record a bid, open the Record bid, purchase, or donation page and make sure the Bid tab is selected. This is the default when selecting Bidding/Sales from the main Event Dashboard menu.

Bid Details

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An example from a demonstration event.

Select Item

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An example from a demonstration event.
  1. Click in the Item field to activate the drop-down menu.
  2. Start typing the item number or name so that a list of items appears.
  3. Select the item you are entering a bid for.

Select Participant

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An example from a demonstration event.
  1. Click in the Participant field to activate the drop-down menu.
  2. Start typing the name so that a list of participants appears.
  3. Select the participant you are entering a bid for.

INFORMATION

You can quickly access more information about the participant by clicking the View icon.

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An example from a demonstration event.

Enter the Amount

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An example from a demonstration event.

Enter the value of the bid in the Amount field.

  • If you are entering the final bid, make sure the Final Bid checkbox is selected.
  • If you are entering a Maximum Bid (Proxy Bid), make sure to clear the Final Bid checkbox.

Final Bid

For most recorded bids, you will only record the Final Bid. Typically this is the case with Paper Bidding Type or Live Bidding Type. When you record a Final Bid, the item is marked as "closed" (see Open/Close Bidding for more information). If online bidding was enabled at the start, no more bids will be accepted online.

You can always record another bid, but if this was an open online item, participants would no longer be able to bid for it online.

If you need to record a bid as part of an ongoing online bidding event, you can do that from here. However, be sure to clear the Final Bid checkbox so that bidding is not closed.

You can quickly access more information about the item by clicking the view icon (or hovering over). img

An example from a demonstration event.

Payment

This section allows you to include a payment with the bid/sale or only record the bid.

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Keep the NONE option to record only a bid; otherwise, to record a payment, select the appropriate tab, such as the Registered Card tab (if available), Credit Card, Card Reader (if connected), or the Other tab.

Bid Notifications

Successful Bid

If successful, a green message will appear at the top of the window for a few seconds.

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The bid you just recorded will be listed under Recently Recorded Bids.

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High Bid Conformation

If you enter an amount significantly higher than the item's value, Auctria will notify you and request confirmation.

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Bid Failed! Notification

If you enter a bid that violates a bidding rule, Auctria will notify you and prompt you to Try And Force Bid.

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Already Sold Items

If an item already has a winning bid recorded against it, when you select it in the system, it will show that it is already sold, as below.

You will still be able to enter a bid for the item. The bid you enter will replace the winning bid.

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Items with More than One Available

If an item has more than one available for bid, you will see the remaining number available when you select the item.

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An example from a demonstration event.

Record Bid Sidebar

  • Record Bid
    When all the bid information has been entered, click Record Bid.
  • Enforce All Rules
    Clicking this opens a drop-down selector to choose if/when bid rules are applied.
    • Enforce All Rules (default)
    • Suppress All Rules
    • Suppress Once
  • Clear Page
    Clears all of the current information from the fields on the screen.
  • Checks
    Clicking this will open the "Bidding Checks" window. img
  • Pin
    You can "pin" the item, participant, or amount to quickly record multiple bids. See Pinning Fields for more information.
  • Send item won notification
    Enabling this will generate and send a winning bid notification to the participant.
  • Automatically advance to the next item
    Enabling this will advance to the next item# after recording the transaction.
  • Hide payment options
    Enabling this option will hide the Payment section.

Bidding

Shortcuts

If you enter many bids simultaneously, keyboard shortcuts may save time.

CTRL + S to record bid
CTRL + B to focus on participant
CTRL + I to focus on item
CTRL + A to focus on amount
CTRL + Q to focus on quantity

See also:

Last reviewed: February 2023
RecordBid
/bidding_sales/reference_bidding/record_bid/
bidding_sales
reference_bidding
record_bid
Record Bid
The Record Bid dashboard reference.