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Add New Item

To add a new item, starting from the main Auction Dashboard, the fastest way to start the process is to click on the + symbol in the Items block. This will open the Add Item dashboard.

You will need to decide at this point which item Item Types you will be using for the specific item you are creating. (Also see More Ways To Add New Items at the bottom of this page.)

Add Item Dashboard

An example showing the default "Online" Type (one of the most commonly used Item Types).

A complete view of the "Add Item" example above.

The full Add Item page for an Online type item.

Property	Value
Item #	Assigned automatically or manually set.
Title	The short description or name of the item.
Type	Select from pre-set types, see Item Types.
Item Category	A category you define to help you organize the items in your auction. An item can only be in one category. See Item Categories.
Tags	Tags are used to filter information in an item search and reports. An item can have multiple tags. See Where Tags Can Be Used In Auctria.

Item Types

To select a different item Type than the default Online option, click on the drop-down selector.

Not all Item Types are created equal, some Item Types will have sections of properties that are used specifically with that item type and some will not have properties that other item types do have.

Property Sections	Online¹	Silent¹	Live¹	Partial	Raffle Prize	For Sale	Donation
*Common*
Description	x	x	x	x	x	x	x
Pricing	x	x	x	x	x	x	x
Donor	x	x	x	x	x	x	x
Options	x	x	x	x	x	x	x
Images⁴	x	x	x	x	x	x	x
Consignment	x	x	x	x	x	x	x
Other	x	x	x	x	x	x	x
Forms	x	x	x	x	x	x	x
Notes	x	x	x	x	x	x	x
*Basket Items*
Basket³				x
*Biddable Items*
Bidding Rules²	x	x	x
Online Bidding²	x	x	x
Availability²	x	x	x
*For Sale Items*
Availability³						x
Ticket Items³						x
Admission Tickets³						x
Raffle Tickets³						x
*Donation Items*
Donations³							x

The Property Section labels above are clickable!

When Adding A New Item, changing the item Type will dynamically change the Property Sections available to be used based on the item type selected.

Table Notes

Biddable item types - these are used to auction items to the highest bidder.
These properties are mostly used with "Biddable" items (What Are Biddable Items?).
These properties are are item type specific in their usage.
This property can be edited from the Images and Links tab after item creation.

Item

The main Item section (see example above) is where the Item #, Title, Type, Item Category, and Where Tags Can Be Used In Auctria are initially set for the item as needed. These can be edited afterward (see Edit Item Details for more information).

Item Number

You can either assign an Item # or let the system assign one automatically. Each item in your auction will have a unique item number (often referenced as Item#). Item numbers are not required to be just numbers, you can use combinations of numbers and letters although keep in mind each item number must still be unique.

IMPORTANT

If you manually enter a numeric value only when creating the new item it will also update the Next assigned item# value in the main Item Dashboard. See How To Set The Next Item Number for more information. You can also Renumber Items later, if needed.

Title

The item must have a Title. This is often best as a one-line descriptive name for the item. The item Title will be used to identify the item on Bid Sheets; in Bidder Statements; and, in the Item Catalog and Item Details elements.

Common Property Sections

There are a number of Common Property Sections used with all Item Type. These Common Property Sections are all optional and can be updated later as needed.

Description

The Description property section allows for a longer text area providing more information about an item. When shown online, any URLs in the description will be converted to clickable links.

Description
Description	Text providing more information about the item. When shown online, any URLs in the description will be converted to clickable links.
Terms and Conditions	Any Terms and Conditions that would be included on Bid Sheets etc. for the item.
Reference Number	An open field that can be used for any external reference for the item.

Pricing

The Pricing property section is where you set additional values and related costs such as the Value (often used with For Sale Items as the selling price). See Pricing under Edit Item Details for more information.

You can set a Taxable Value, the item specific Shipping Cost (see Shipping for more details), and a Sales Tax Category as needed.

Pricing
Value	The monetary denotation of the item can be shown in the catalog or on a bid sheet. If the value is left blank or marked as `0.00`, it will be omitted from the field. You can also enter `-1` in this field to prompt the item to be deemed as 'Priceless'.
Taxable Value	If the item's taxable value is less than its stated value because some portion of the item is tax deductible. This might be used with Tickets items which are, for example, `$200` each but only considered `$75` taxable.
Shipping Cost	Amount to charge for shipping to winners of this item.
Sales Tax Category	These are user-defined. You can use these to organize items required to be taxed. See Sales Tax for more information using Sales Tax Categories.

Donor

If an item was donated, the relevant Donors information can be recorded here. You can note which Organization member Solicited the item as well as set a Receipt-able value and note if the Donor requested a receipt by checking the information only box for Receipt required.

Donor
Donated by	The person or company providing the donated item.
Add Another Donor	Use this link when an item has multiple donors.
Solicited by	Used for the name of the person that approached the donor about this donation. This is, by default, an internal piece of data.
Receipt-able Value	The value to show on the Donor Receipt if different from the item value.
Receipt Required	A checkbox to let you track if a Donor Receipt has been issued for the item, this is informational only.

Options

The Options property section provides various management options for the item.

Options
Is basket lot/package?	If selected, the Contents tab will become available, allowing you to define the items in the basket lot/package. See Basket And Packages for more information.
Is gift certificate	If selected, the item will be identified as a gift certificate. The system can generate a simple gift certificate for each of these items.
Is event	This item represents a scheduled event, eg. a concert or dinner party, that is happening at a specific time.
Highlight item	If selected, this item will be shown when using the Highlights condition in an Item Catalog. See Configure Items Displayed for more information on this.
Exclude from catalog	If selected, the item will not be shown in either the online or printed catalogs.

Images

Items can have Images associated with them. You can add Images when you are creating the item in this section. See Add Or Modify Images And Links under Edit Item Details for more information.

Images can be uploaded from your computer or be selected by providing the web address (URL) of the image. When an image is uploaded, it will be resized as needed although the aspect ratio is never changed.

For the best results we recommend using images that are approximately square. Images that are narrow and rectangular typically do not look best when formatted into the space available on the different catalog and item pages.

INFORMATION

If you are using Internet Explorer and run into problems with images or uploading, we recommend using (and switching to) a more modern browser such as Microsoft Edgeopen in new window, Chromeopen in new window, or Firefoxopen in new window.

Consignment

The Consignment property section is used when managing Consignment Items.

Consignment
Consignment category	These are user-defined and can help organize the consigned items being auctioned.
Consignment Minimum	The minimum cost for a consignment item.
Consignment Maximum	The maximum cost for a consignment item.

Other

The Other properties section allows you to set a Location (mostly used for referencing where an item is being stored) and the Bidsheet Closing Time (and informational field only).

Other
Location	This can be used to enter the location of the item at the in-person event of storage location, this is often a table number where the items are displayed during an in-person event. It can be shown on some forms.
Closing Time	This optional text field is intended to be used when auctioning a Silent type item so this Closing Time can be printed on the item's bid sheet.

See Other for more details on these settings.

Forms

The Forms property section is where you can override and/or add text to be used on the specific forms listed.

Forms
Display Page Text	If set, this text is used on the display page instead of the description.
Bid Sheet Text	If set, this text is used on the bid sheet instead of the description.
Certificate Text	If set, this text is used on the certificate instead of the description.
Catalog Text	If set, this text is used in the auction catalog instead of the description.
Statement Text	If set, this text will be shown on the bidder statement.

See Form under Edit Item Details for more information.

Notes

The Notes property section provides a free-form text field where you can add notes about the item. These are generally kept as internal notes.

Basket

The Basket property section is only available with the Partial item type. If you have Basket And Packages that already exist you can assign the Partial Items while you are adding them.

Biddable Property Sections

There are three Biddable item types (Online Items, Silent Items, and Live Items), each using the three relevant property sections.

Bidding Rules

The Bidding Rules property section is one of the most important for Biddable items as it sets the key values of the Starting Bid, Bid Increment, Buy It Now Price, and Reserve Price.

Bidding Rules
Starting Bid	This is the lowest bid that will be accepted to start bidding on the item.
Bid Increment	This is the minimum amount above the current winning bid that will be considered.
Buy It Now Price	This is the maximum bid amount that can be accepted for the item. See Buy It Now Only Items under Key Topics: Items for more information.
Reserve Price	This is the minimum bid amount required to win the item being auctioned.

If you are stuck on what values to set for your item's Bidding Rules there are a lot of ideas to work with on our Pricing Examples page.

Online Bidding

The Online Bidding property section sets the Closing Mode for the items as well as offering the opportunity to set specific online bidding start and end times for the item.

Online Bidding
Closing Mode	Controls how the items closes as part of online bidding. This field is intended for use with the virtual live auction controller.
Override online visibility start	Use this override field if you need to set a visibility start time other than the auction default. If left blank, the auction default time is used.
Override online visibility end	Use this override field if you need to set a visibility end time other than the auction default. If left blank, the auction default time is used.
Override online bidding/sales start	Use this override field if you need to set a start time/date other than the auction default. If left blank, the auction default time is used.
Override online bidding/sales end	Use this override field if you need to set an end time/date other than the auction default. If left blank, the auction default time is used.

Availability

The Availability property section for Biddable items enables Allow multiple winners as well as set the Quantity available of the specific item.

![img](./index.assets/Biddable_Availability.png

Availability
Quantity	The default quantity is 1. If you have more than one of an item, you can enter the actual number of the item you have available. For Auctria to manage bids/sales of multiple items as individual items, Allow multiple winners must be checked.
Allow multiple winners	If selected, the system will allow more than one bidder to win the item.
Max per bidder	Maximum number that can be bought by a bidder (multiples only).

For Sale Items

The For Sale Items property section provides settings for the Quantity available of an item as well as the ability to create Coupon Codes for the item. Aside from the Quantity value (which is optional), you can generally leave all of these fields as-is when creating your For Sale Items.

It is not recommended to create a Tickets item using the Add New Item routine. Please use the Adding Or Modifying Tickets function for this.

Ticket Items

The default Ticket Item setting is none which means the For Sale item is going to be a simple purchasable item. This option can be changed by selecting a different Ticket Type from the drop-down selector.

Admission Tickets

When the Ticket Type is set to Admission the Admission Ticket Items panel will be added to the page. This is set correctly when using the Adding Or Modifying Tickets function.

Raffle Tickets

When the Ticket Type is set to Raffle the Raffle Ticket Items panel will be added to the page. This is set correctly when using the Add Raffle Ticket Item function.

Other Tickets

The Other Ticket Type option is available for other types of uses, for example, "drink tickets" may be an idea. There is no significant difference between the None and Other option aside from the item being recognized as a "Tickets" item.

For Sale Availability

This Availability section works slightly differently from the Biddable item types use of these properties.

Donations

The Donations property section manages Donation Items specific values.

Setting a Fundraising Target will only affect the specific item and it will trigger a Progress Tracker element on the Item Details page of the Donation Item.

Also see the following for more information on some of the Donations options:

Save the Item

Once you have filled in the information needed, click the Save Item button under the Actions sidebar. If the item is added successfully you will see a confirmation message at the top of the screen and a link to the details page of the newly created item at the top of the page. Well Done!

More Ways To Add New Items

There are a number of ways items can be added to an event.

By manually adding items from the dashboard as above.
Duplicating an existing similar item.
Copying items from a previous event.
Importing items from an Excel file.
By allowing donors to enter item donations online and then promoting these to be items.

Last reviewed: September 2023

Add New Item

# Add Item Dashboard

# Item Types

# Item

# Item Number

# Title

# Common Property Sections

# Description

# Pricing

# Donor

# Options

# Images

# Consignment

# Other

# Forms

# Notes

# Basket

# Biddable Property Sections

# Bidding Rules

# Online Bidding

# Availability

# For Sale Items

# Ticket Items

# Admission Tickets

# Raffle Tickets

# Other Tickets

# For Sale Availability

# Donations

# Save the Item

# More Ways To Add New Items

# See also: